2.9.10.1 : Usage Policies for Krober Room and Young Lounge

1.     All student, student-sponsored or non-regularly scheduled community event usage requests must be cleared for approval by the Office of Community Life. A decision will be communicated to the requestor, as well as the dining services manager.

2.     Faculty, staff, and regularly scheduled community event reservations must be scheduled with the Fresh Ideas Dining Services Catering Manager at 664-7147. If there is a need to move furniture contact Dining Services Catering Manager.

3.     Technical support must be scheduled in advance with the Director of Media Resources as the technical closet will be locked without proper advance authorization.

4.     The area must be left in the condition in which it was found. The event host is responsible for the cleanup of any materials brought into the room.

5.     Furniture and artwork should not be moved to avoid damages. Requests for room modifications must be sent to the Office of Community Life for coordination of the approval process with the decision then communicated to the requestor and Fresh Ideas accordingly.

6.     The Art Department will photograph and document the artwork/pottery for insurance purposes. They will manage the replacement of or repair any damage to pottery or paintings. Missing or broken pieces will be reported to Community Life for consultation with the Art Department chair. The Art Department Chair will notify the Business Office if an insurance claim is required.

7.      If an item is broken or damaged, the Community Life Office will investigate whereupon cost related to damages will be charged to the responsible group or individual. The Office of Community Life will also be held accountable for approving such an event where damages occur, or misuse of the room happens

8.     If it is determined damages were caused by malicious or improper usage, additional penalties may be deemed necessary.

9.     The Upper or Main Level of the Union will be used when students are displaced because of a large event occurring in the main dining room (i.e., President’s Society Dinner, Hall of Fame Banquet, etc.). BBQ/picnics will be held on Scott Field weather permitting.