Only Enrollment Advisors and the Records Office are authorized to make changes to student course enrollments or degree plans. Enrollment Advisors are the primary staff members charged with registering student for courses. The Records Office is responsible for maintaining accurate default degree plans and communicating them to all constituents.
Enrollment Advisors serve students by communicating the degree plans and registering students for the listed courses each semester. Changes to schedules are affected by Enrollment Advisors or Records Office personnel.
Faculty are charged with mentoring students to understand the nature of their education, the details of courses and how they serve the overall learning objectives of their programs and clarifying career and additional educational goals.
Requests to amend or alter a student's schedule, originating from faculty mentors or from students, must be transmitted to Enrollment Advisor for action. Faculty and students do not have direct capacity to alter course registrations.
Courses that do not count towards a student's degree, certificate, or other recognized credential cannot be included in the student's enrollment status for Title IV aid purposes, unless they are eligible remedial courses. This means Greenville cannot award Title IV aid for classes that do not count toward a student's degree, certificate, or credential.1
Similarly, a student who has completed all academic requirements for a program but has not yet received the credential is not eligible for additional Title IV funding for that program. Federal student aid may only be awarded for learning that results from instruction provided or overseen by the institution. It cannot be awarded for portions of programs based on study or life experience prior to enrollment, or for tests of learning not associated with educational activities overseen by Greenville University.
Add, Drop, and Withdraw Dates for Classes of Varying Lengths
|
Length of Class |
|
8 Weeks |
16 Weeks |
| Last day to add a class with approved petition |
5 Days |
10 Days |
| Last day to drop a class* |
5 Days |
10 Days |
| Last day for Instructor-Initiated Withdraws |
16 Days |
32 Days |
| Last day to withdraw from a class |
25 Days |
50 Days |
| All days are business days, only excluding official holidays in which the university is closed. |
*Students are not guaranteed a 100% refund when dropping courses. Please see the Withdrawal and Refund Policy for information.
Adding Courses
Students can add a semester course within the first ten days of the semester, and add block course within the first five days of the subterm. A student requesting to be added to a course after the term has started will need to contact their Enrollment Advisor and/or Records directly. The Enrollment or Online Advisor will review the student's degree plan, financial aid, and graduation requirements to determine course necessity. If there is available space in the course (face-to-face or online), the student will be enrolled. If the course has reached its enrollment capacity, the Records Office will email the Vice President for Academic Affairs for approval or denial of the add. Once a student is successfully enrolled, Records will notify the instructor that a new students has been added to the course.
This procedure removes the need for students to seek instructor approval for course adds and helps ensure that time-sensitive requests are handled consistently and efficiently.
After the tenth day of the semester, students will not be allowed to add a course unless a student generated petition is approved. Only under exceptional circumstances such as prolonged illness or death in the family would a petition to add a course after the tenth day of a semester be received favorably. Any student seeking exceptional consideration must complete the general petition form and receive approval from the course instructor and the student’s enrollment advisor.
For courses shorter than 16 weeks, please refer to the table above. Block 1 or 2 courses can be added during the first week of the subterm (block).
Dropping or Withdrawing from Courses
Students who wish to be released from a semester course after a term has begun have two options, depending on the timing of their request. Dropping is permitted during the first ten class days in a fall, spring, or summer semester. Withdrawing is permitted from the eleventh day through the end of the tenth week of the fall, spring, or summer semester. After the tenth week of a semester students may not drop or withdraw and must complete a course. If they do not complete the course, students will receive whatever grade the instructor deems appropriate; a grade of W will not be automatically granted for students not completing a course after the withdrawal date in any term.
Students taking an online course have five days to complete the first academic assignment, or they will be administratively dropped from the course as a non-participant. The time period in which to drop and/or withdrawal from an Interterm course are noted in the table above.
Forms to drop or withdraw from courses are available in the Records Office.
Students cannot withdraw from a course simply by informing an instructor of their plans or ceasing to attend class. Non-attendance will result in a failing grade for the course.
Exceptions to this policy will only be permitted in unusual circumstances such as prolonged illness or death in one’s immediate family. A student who wishes to be considered for an exceptional drop or withdrawal must complete a petition form available in the Records Office and receive approval from a chief academic officer.
Dropping or Withdrawing from all Courses
Students wanting to drop or withdraw from all the courses in which they are enrolled must, unless they qualify for an administrative withdrawal (see next section), personally drop or withdraw from their courses in writing. Students cannot drop or withdraw simply by informing an instructor of their plans or ceasing to attend class.
Students who intend to leave after a term begins must complete an 'Intent to Withdraw Form' which can be found online at my.Greenville. If a student acts early enough to drop all courses, no courses for that term will be recorded on the student’s transcript. If the student acts after the end of the drop period but before the end of the withdrawal period all courses will be recorded on the transcript with a grade of W. Students leaving school after the withdrawal date but before the end of the term will receive the grades for the courses in which they were enrolled as the instructor deems appropriate; grades of W will not be automatically awarded. Refund of charges will be calculated according to the date the form is submitted and the Withdrawal and Refund Policy.
Students who do not intend to return for a term in the future must also complete the 'Intent to Withdraw Form'. This notifies the Records Office to drop the student from any future course in which the student was registered. The 'Intent to Withdraw Form' can be completed before the end of the term in which the student is enrolled.
Any student receiving financial aid that drops or withdraws from all courses during a semester will have obligations to the government and/or lenders even if they attended only a single day of the term. Contact the Financial Aid Office for more information, and read the catalog section entitled “Student Charges and Payment Information.”
Students withdrawing from all courses must complete an Exit Interview in the Student Success Office before they leave.
Voluntary withdrawal does not guarantee permission to readmit to the University. All students who have withdrawn (either immediately or at the end of a term) from Greenville University for any reason and for any length of time must be readmitted by the Admissions Office in order to register for courses in future terms.
Frequently Asked Questions about Drops and Withdrawals
| QUESTION |
DROP |
WITHDRAWAL |
| When can I do this? |
First 10 days of fall, spring, or summer semester, first two days of Interterm and five days of a subterm (block) course. |
Day 11 through week 10 of a fall, spring, or summer semester, Days 1-6 of Interterm, Days 6 – 25 of a subterm (block) course. |
| How do I do this? |
Complete the 'Add/Drop Form' available in the Records Office obtaining the enrollment advisor’s signature. Return the form to the Records Office by the drop deadline. |
Complete the “Withdrawal Form” from the Records Office obtaining the enrollment advisor’s and course instructor’s signatures. Return the form to the Records Office by the withdrawal deadline. |
| Will the course appear on my transcript? |
No |
Yes, with a grade of W |
| Will this affect my GPA? |
No |
No |
| Will it reduce the number of credits for which I am registered? |
Yes |
No |
| Will this change the amount I am charged for tuition? |
Possibly. Consult the Withdrawal and Refund Policy. |
No |
| Will this affect my financial aid package? |
Possibly |
No |
| Will this make me ineligible to play sports? |
Possibly, check with your coach |
Possibly, check with your coach |
Administrative Drops and Withdrawals
Students are sometimes unable to initiate drops or withdrawals because of the following circumstances:
- Extreme illness of the student or an immediate family member. The illness must be documented by a physician.
- Death in the immediate family. The death must be documented through an obituary or other evidence.
- Required call to active military duty. The call to active duty must be documented by a letter from a branch of the military.
In any of these cases, students or the agents acting on their behalf may request an administrative drop or withdrawal from some or all courses. This request must be submitted in writing and include appropriate documentation. This request should be submitted to the Registrar.
Drops will be permitted in the time frame allowed for drops depending on the length of the course. Withdrawals may be permitted after that period. Note that students receiving financial aid will have obligations to the government and/or lenders even if they attended only a single day of the term. Contact the Financial Aid Office for more information. See also the Catalog section entitled “Student Charges and Payment Information.”
Refund of charges will be calculated according to the date of the drop and the Withdrawal and Refund Policy.
Instructor-Initiated Drops or Withdrawals
Students who have never attended, cease to attend, or did not submit required work in an enrolled course may be dropped or withdrawn upon recommendation of the instructor through the first eight weeks of the semester or the first four weeks of a block/subterm course. This policy is designed to help remind students of their academic commitments.
The recommendation must be made in writing to the registrar when the instructor seriously questions the student's intent to pursue the course, or when disorderly conduct on the part of the student negatively affects the student, others, or the instructional environment. The Registrar has the responsibility to approve or to deny instructor-initiated requests for drops or withdrawals. If the Registrar approves such a request, the student will be notified of such action in writing.
If the instructor acts within the time allowed for drops the request would be treated as a request to drop a course. Dropped courses are deleted from the student’s schedule, will not appear on the transcript, and the student’s course load for that semester will be reduced by the appropriate number of credits.
If the instructor acts after the drop date, the request would be treated as a withdrawal. Instructor-initiated withdrawals after the eighth week of a semester (or the fourth week of a block/subterm) require a special petition on the part of the instructor. If the student is withdrawn from the course, a grade of W will be listed on the transcript. For more details on drops and withdrawals, see the appropriate sections above.
Students may appeal any instructor-initiated drop or withdrawal. Appeals for reinstatement into a class must be submitted in writing to the instructor within one week after the notification to drop or withdraw was sent to the student.