Payment of Wages
Paychecks are issued twice per month (semi-monthly), on the 15th and the last day of the month. Should the 15th or the last day of the month fall on a Saturday or Sunday, paychecks will normally be distributed on the preceding Friday.
• Exempt, Regular, Full-Time employees (not including Faculty) hired prior to July 31, 2015 with a full-time schedule of 37.5 hours per week are paid current on the pay dates of the 15th and the end of the month. Adjustments to pay are reported a pay period behind. Employees scheduled for less than 37.5 hours per week are paid behind on the pay dates of the 15th for the pay period of the 21st through the 5th and the pay date of the end of the month for the pay period of the 6th through the 20th.
• Exempt, Regular, Full-Time employee (not including Faculty) hired on or after August 1, 2015 are paid behind on the 15th and the end of the month. If the usual payday falls on a weekend, you will be paid the prior Friday. The pay periods are the 6th through the 20th paid on the last day of the month and the 21st through the 5th paid on the 15th of each month.
• All Nonexempt employees (regardless of hire date) are paid behind on the 15th and the end of the month. If the usual payday falls on a weekend, you will be paid the prior Friday. The pay periods are the 6th through the 20th paid on the last day of the month and the 21st through the 5th paid on the 15th of each month.
Overtime compensation is applicable only when total hours worked exceed 40 hours in a Sunday through Saturday workweek. When applicable, overtime payment, which is included with the nonexempt employee’s base salary payment, is also paid semi-monthly with such payment covering hours worked in the prior pay period. Employees must have prior approval from their supervisor before working overtime.
It is the University policy that employee paychecks will only be given personally to that employee or mailed to his or her home address. Employees on direct deposit may access their paychecks online via the payroll system.
Employees are encouraged to participate in the direct deposit of their paychecks. Direct deposit of funds may be allocated to three separate accounts at the financial institutions of their choice.
In the event of a lost paycheck, the Human Resource department must be notified in writing as soon as possible and before a replacement check can be issued. In the event the lost paycheck is recovered and the University identifies the endorsement as that of the employee, the employee must remit the amount of the replacement check to the University within 24 hours of the time it is demanded.
If an employee’s marital status changes or the number of exemptions previously claimed increases or decreases, a new Form W-4 must be submitted to the Human Resource department or the change must be made in the online payroll system.
No salary advances will be made under any circumstance.