2.8.5 : Check-In and Check-Out Procedures

When students arrive on campus, a Residence Life staff member will issue room keys and assist each student in checking into their room. At the time of check-in, students will be asked to examine their room, review the Room Condition Report (RCR), which their Resident Director or Assistant (RD/RA) has filled out, indicating the condition/assessment of the room. The Room Condition Report will be used to assess damages when student’s checkout.  Students should include an inspection of window screens as well as life saving devices such as smoke detectors in their assessment.

When vacating one’s room, each student must check out with a Residence Life staff member (RD or RA) to avoid an improper checkout fee. Each student must schedule an appointment with the staff to check-out and be present during the checkout. Failure to appropriately checkout will result in a fifty-dollar ($50) fee and possible loss of preferred housing selection for future semesters. During checkout, a Residence Life staff member will record the condition of the room on the RCR form used when checking in. These forms will be reviewed by the Residence Life staff, who will assess all room damage charges based on the information given. 

To avoid checkout fines, the room must be placed back in the order in which it was found, rooms must be thoroughly cleaned, all trash removed, beds/bunks put together, carpet free of stains, walls free of marks and holes, windows/mirrors intact, etc. Students should ask for recommendations from Residence Life staff if they have questions or concerns about the checkout process. Students will be responsible for any damages that occur during the year. End of year checkout fines will be assessed at the close of school each spring or student’s final semester. You may appeal checkout fines up to two weeks past graduation. Checkout fines will be added to the student's account after the appeal period has passed. Fines must be paid in full. 

Any student not taking a class during Interterm will not be allowed to stay on campus during that time without prior approval. Any student wishing to remain in the residence hall for reasons of employment, etc. must seek permission from the Housing Coordinator. There may be a charge for students granted permission to stay. Students found on campus without approval may be subject to additional charges from Residence Life as well as student conduct charges.