Expense Reports

Expenses will not be reimbursed unless the individual requesting reimbursement submits a completed Expense Report. The Expense Report can be found under the Company section of the Paylocity Self Service Portal. Employees must submit Expense Reports within two weeks of the completion of travel and must include:

• The employee’s name

• The date, origin, destination and purpose of the trip, including a description of each organization-related activity during the trip

• The name and affiliation of all people for whom expenses are claimed (i.e., people on whom money is spent (e.g., meals, entertainment) in order to conduct the University’s business)

• An itemized list of all expenses for which reimbursement is requested

Expense Reports must be approved by the employee’s supervisor or a member of senior leadership. In approving the Expense Report, both the employee and supervisor take responsibility for its accuracy, reasonableness, and conformity to this policy.

Expenses submitted more than 60 calendar days after they are incurred will not be reimbursed without the approval of a member of senior leadership.