Travel and Expense Reimbursement Policy

Effective July 1, 2015 

Purpose

University employees may be required to travel or incur other expenses from time to time to conduct business for and to further the mission of the University. The purpose of this Policy is to: (a) provide adequate cost controls, (b) ensure travel and other expenditures are appropriate, (c) provide a uniform and consistent approach for the timely reimbursement of authorized expenses incurred by employees, and (d) ensure compliance with IRS regulations regarding reimbursement of business expenses. It is the policy of the University to reimburse only reasonable and necessary expenses actually incurred by employees. This policy applies to all expenses reimbursed regardless of the source of the funds. 

When incurring business expenses, the University expects employees to:

• Exercise discretion and good business judgment with respect to those expenses.

• Be cost conscious and spend University money as carefully and judiciously as the individual would spend his or her own funds.

• Report expenses as they were actually spent and substantiate as described below.