Separation of Employment
Separation of employment can occur for several different reasons
Resignation: Although we hope your employment with us will be a mutually rewarding experience, we understand that varying circumstances cause employees to voluntarily resign employment. Resigning employees are encouraged to provide a two-week notice, preferably in writing, to facilitate a smooth transition out of the organization. If an employee provides less notice than requested, the employer may deem the individual to be ineligible for rehire depending on the circumstances regarding the notice given.
Retirement: Employees who wish to retire are required to notify their department director and the Human Resource department in writing at least one (1) month before the planned retirement date.
It is the practice of Greenville University to give special recognition to employees at the time of their retirement or during the annual Service Award Reception. The recipient must be employed with Grenville University for at least twenty (20) years equivalent full-time service or must be at least 60 years of age and have at least 10 years’ equivalent full-time service at Greenville University to be eligible for retirement.
Job abandonment: Employees who fail to report to work or contact their supervisor for three (3) consecutive workdays shall be considered to have abandoned the job without notice, effective at the end of their normal shift on the third day. Employees who are separated due to job abandonment are ineligible for rehire.
Termination: Employees of Greenville University who are employed on an at-will basis, and the University retains the right to terminate an employee at any time with or without advance notice.
When an employee ends employment with Greenville University, the procedures listed below should be followed:
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Employees who voluntarily separate from this organization are asked to give at least 10 working days’ notice of their intention to terminate employment, excluding any vacation days. Written notice should be given to your manager and the office of human resources.
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All employees are expected to meet with the office of human resources for an exit interview. Employees may be asked to complete an exit interview survey, explaining the reasons for separation and their assessment of the employment experience at your organization.
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During the exit interview, employees will complete any necessary paperwork. A member of the human resources department will advise employees about their benefits and other issues that relate to separation from this organization.
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Employees shall return any materials and equipment owned by Greenville University. These include keys, access cards, employee ID card, login information and any off-site documents, equipment, or supplies. Upon termination of employment, all access to the computer systems and the building shall end. Vacation time will be paid to an employee separating from employment in accordance with the vacation and sick policy. An employee’s termination date shall be the last day of employment in which the employee was present and working. Unless otherwise prohibited by law, benefits shall cease on the last day of the month following the termination date.
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Supervisors [or HR] should review the employee relationship, employment contract, handbook, code of conduct, statement of faith, or other initial documents provided to the employee and ensure compliance with these documents during the separation process.
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Supervisors must complete the Personnel Action Form (PAF-EXIT).
Greenville University reserves the right to require any employees who have been terminated or who have advised this organization of their intent to terminate, to immediately cease employment, return any materials and equipment owned by the university, and leave campus.